Zamil Industrial Investment Company Invites Its Shareholders to Attend the Ordinary General Assembly (First Meeting) Virtually
13-April-2021

ELEMENT LIST EXPLANATION
Introduction The Board of Directors of Zamil Industrial Investment Company invites all its shareholders to convene in an ordinary session (the first meeting and the second meeting will be an hour later) via Tadawulaty technical mediums. It will be held on Thursday, 24 Ramadan 1442H corresponding to 6 May 2021 at 10:00 p.m. and will be conducted virtually. Physical attendance at all meetings is suspended until further notice for the well-being of everyone. These directives are in line with the precautionary and exceptional measures taken by the relevant health authorities and the continuous efforts made by all Saudi government agencies to combat the new Coronavirus (COVID-19) outbreak and to ensure public safety.
City and Location of the General Assembly’s Meeting Company headquarters in Dammam First Industrial City – Virtually
URL for the Meeting Location www.tadawulaty.com.sa
Date of the General Assembly’s Meeting 6 May 2021 Corresponding to 24 Ramadan 1442H
Time of the General Assembly’s Meeting 22:00
Attendance Eligibility Shareholders registered in the company register at the Securities Depository Center (Depository Center) have the right to attend the general assembly at the end of the trading session preceding the meeting and should register attendance and vote through Tadawulaty.
Quorum for Convening the General Assembly’s Meeting The quorum for this meeting is for shareholders representing at least 25 percent of the company’s paid-up capital. If such quorum is not attained, a second meeting can be held one hour after the time when the first meeting was supposed to convene. In all cases, the second meeting shall be deemed valid irrespective of the number of shares represented therein.
General Assembly Meeting Agenda

1) Vote on the Board of Directors report for the fiscal year ending 31/12/2020;

2) Vote on the external auditors’ report for the fiscal year ending 31/12/2020;

3) Vote on the consolidated financial statements for the fiscal year ending 31/12/2020;

4) Vote on discharging the Board of Directors from any liabilities for the fiscal year ending 31/12/2020;

5) Vote on the distribution of SAR 1,600,000 as Board Remuneration for the year ending 31/12/2020 at SAR 200,000 per Board Director;

6) Vote on the appointment of the external auditors as per the recommendation of the Audit Committee to review and audit the company’s quarterly and annual accounts for the second quarter, third quarter, and annual statements for the year 2021 and the first quarter of 2022 and agree to their service fee;

7) Vote on the related party transactions between the company and Zamil Architectural Holding Company, in which Mr. Adib Al Zamil (representative of Zamil Group Holding Company) has an indirect interest. Total purchase value in 2020 was SAR 1,918,625 and was agreed upon with the prevailing commercial terms;

8) Vote on the related party transactions between the company and Zamil Chem-Plast Industries, in which Mr. Adib Al Zamil (representative of Zamil Group Holding Company) has an indirect interest. Total purchase value in 2020 was SAR 6,850,267 and was agreed upon with the prevailing commercial terms;

9) Vote on the related party transactions between the company and Zamil Trade & Services Holding Company, in which Mr. Adib Al Zamil (representative of Zamil Group Holding Company) has an indirect interest. Total purchase value in 2020 was SAR 12,518,494 and was agreed upon with the prevailing commercial terms;

10) Vote on the related party transactions between the company and Zamil Real Estate Holding Company, in which Mr. Adib Al Zamil (representative of Zamil Group Holding Company) has an indirect interest. Total purchase value in 2020 was SAR 8,406,244 and was agreed upon with the prevailing commercial terms.

Proxy Form Pursuant to CMA instructions, the Proxy Letter will not be available due to the suspension of physical attendance to all general assembly meetings. All meetings will be conducted virtually until further notice for the well-being of everyone. These directives are in line with the precautionary and exceptional measures taken by the relevant health authorities and the continuous efforts made by all Saudi government agencies to combat the new Coronavirus (COVID-19) outbreak and to ensure public safety.
E-Vote Eligible shareholders can cast their votes remotely via Tadawulaty electronic services. Voting will commence from 10:00 a.m. on Sunday 2 May 2021 until the adjournment of the meeting. The company encourages its shareholders to actively participate and vote online by visiting the Tadawulaty webpage www.tadawulaty.com.sa, a free service available to all shareholders.
Eligibility for Attendance Registration and Voting Eligibility for registering the attendance of the General Assembly’s meeting ends once it convenes. Eligibility for voting on the meeting agenda ends upon the Counting Committee concludes counting the votes.
Method of Communication Shareholders are welcome to send their inquiries by directly contacting our Corporate Communications & Investor Relations by phone (+966138108180) or by email (investors@zamilindustrial.com).